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1.0
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Overview
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Contents
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This procedure is arranged as follows:
1.0 Overview
2.0 Responsibilities of Faculty
and Staff
3.0 Suspended Operations Announcements
4.0 CFR Suspended
Operations Notice
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Main Contacts
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UW Information Line
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(206) 547-INFO
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UW Home Page
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www.washington.edu
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CFR Main Number
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(206) 543-2730
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Applies to
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This procedures applies to the closure of the University of Washington
Seattle campus only, and provides operational guidelines to implement
the University suspended Operations Policy (University Handbook,
Executive Order #27).
Assume the University is open and holding classes unless notified to
the contrary in accordance with the procedures provided herein.
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When to use
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Use this procedure whenever emergency conditions require that the University
suspend operations of the institution, except that in the event of a campus-wide
disaster or complete power and telecommunications outage, the College
of Forest Resources' Emergency Plan will go into effect. The University's
Emergency Plan should be consulted for questions concerning suspension
of operations due to localized emergencies that impact only a small area
of the University.
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Exceptions for Essential Services
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Certain essential services will continue to be operational and be staffed
regardless of suspension announcements, but may operate on a reduced schedule
or scope of activities. Consult your supervisor if, by the nature of your
position, you are considered essential staff.
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Process Description
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Suspension of operations is the temporary discontinuance of normal work
activities, academic programs, and other campus events. Operations will
be suspended as follows:
- Administration makes assessment of conditions and potential to seriously
disrupt the operation of the University.
- President makes the decision to suspend operations.
- Activation of notification systems to inform faculty, staff, and students
of suspension decision.
- Application of compensation guidelines for time off during suspended
operations (See University Handbook, Executive Order #27), or
contact Personnel Services for information.
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2.0
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Responsibilities of Faculty and Staff
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Notification
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If telephone services are operational, notification will be provided
by telephone, with back-up methods by cellular telephone, pager, fax,
and electronic mail.
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Personnel
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Responsibility
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Faculty, Staff, and Students
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- Listens to news media messages and other communication as defined
by the unit's policies.
- Follows expectations as defined in the unit's policy for "essential"
and "non-essential" personnel.
- Contact UW Information at 547-INFO if unsure of suspension details.
- Secure work area if mid-day suspension.
- Confirm with supervisor or personnel services regarding compensation
practices in the event of a full or partial suspension of operations
(See University
Handbook
Executive Order #27).
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CFR
Administration |
- Inform faculty, staff and students of Suspended Operations by contacting
Division Offices and posting notifications to CFR faculty and staff
email lists.
- Post Suspended Operations notifications on office bulletin boards,
Section 5.0.
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Division/Departmental Office Personnel
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- Inform faculty, staff and students of Suspended Operations.
- Post Suspended Operations notifications on office bulletin boards,
Section 5.0.
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Dean, Division Chairs, Center Directors
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If the University suspends operations on a Friday and special events
scheduled for the weekend may be affected, unit heads should contact News
and Information to:
- Clarify the status of the University's weekend operations.
- Disseminate information to the media regarding special events.
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News and Information Services
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- Notifies the wire services, radio, and television stations, and the
daily newspaper, using one of the specific announcements found in Section
4, Announcements, paragraph A or B.
- In the event of a suspension of operation during normal business hours,
notifies Deans, Vice Educational Outreach, and Executive Director of
Health Sciences Administration via email.
- Activates UW Home Page emergency announcement.
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3.0
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Suspended Operations Announcements
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Communication Technologies and News and Information will utilize one
of the following announcements, as appropriate:
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A.
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"The University is open today and operating on a regular schedule (any
exceptions will be listed here)."
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-OR-
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B.
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"Most University operators are suspended for today. Classes will not
be held administrative offices are closed, and all scheduled public events
are canceled (any exception will be listed here including information
about Bothell and Tacoma campuses). Essential services personnel are required
to be at work."
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Note: The University cannot guarantee that the news media will repeat
the message exactly as given, or that a particular station or publication
will necessarily publicize the message at all.
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C.
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Announcement Interpretations
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Message
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Interpretation
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"The University is open today and operating on a regular schedule."
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In accordance with the University's suspended operation policy, the University
will normally remain open during inclement weather conditions.
Supervisors may adjust the work schedule or approve leave for employees
who may be late or depart early because of such conditions. (Refer to
University Handbook, Executive Order #27).
Under certain conditions, suspension or cancellation of particular programs
or activities (e.g., evening classes or scheduled public events) may be
warranted even though the University otherwise remains open. In such cases,
the suspended or canceled programs will be specifically identified in
the announcement.
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"Most University operations are suspended for today. Classes will not
be held, administrative offices are closed, and all scheduled public events
are canceled."
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When most University operation are temporarily suspended, there will
be no classes (including extension and evening credit classes). Employees,
other than those in essential services units, will not report to work
or are expected to leave the workplace if suspension happens mid-day.
All scheduled events will be canceled, except as expressly announced to
the contrary. Campus retail food service operations and the Intramural
Building will be closed.
Essential services - including the University of Washington Medical Center,
Harborview Medical Center, Hall Health Center, Odegaard Undergraduate
Library, Health Sciences Library, Physical Plant, University Police, the
residence halls, and other essential support services - will remain open,
but may operate on a restricted schedule or scope of services.
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D.
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Effective Period of Announcement
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Any decision to suspend operations will be applicable to the day of the
announcement only. Thereafter, decision will be made on a daily basis
as to the status of the University's operations, and communicated to the
University offices and media in accordance with this procedure.
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| 4.0 |
CFR
Suspended Operations Notice |
