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EFC Minutes 2006 5/30/2006§ The EFC convened in 258 Bloedel, Professor Dan Vogt's office, at 11:30, Tuesday, May 30th, 2006. Sarah Reichard, Dan Vogt, and Sharon Doty were in attendance. Dorothy Paun and Jay Johnson were absent due to a prior commitment and sabbatical leave respectively. Frank Greulich, the Acting Chair, conducted the meeting in Professor Johnson's stead. Previously distributed agenda items for this meeting were addressed as follows: Election of New EFC Officers By unanimous vote of attending members Dave Manuwal was elected Chair and Dan Vogt was elected Vice-Chair. The decision as to whom among the remaining members of the EFC would be next year's alternate member was deferred until the first meeting of next fall quarter. Council members who have previously served as alternate are excluded from that position for the balance of their 3 year term, as are the newly-elected officers. Members excluded from future service as alternate by the previous service provision of the by-laws are Dan Vogt and Sharon Doty. Selection of the alternate is determined by the drawing of lots among all eligible members, Dorothy Paun, Sarah Reichard, and Rick Gustafson. The make-up of next year's Council is now:
The EFC stands adjourned until next fall quarter. § Reviewed by e-mail to attending members of the EFC. _______________________________________________________________________________________________ 5/2/2006§ The EFC convened in 114 Anderson at 11:30, Tuesday, May 2nd, 2006. All members, with the exception of Jay Johnson were in attendance. Frank Greulich, the Acting Chair, conducted the meeting in Professor Johnson's stead. Previously distributed agenda items for this meeting were addressed as follows: EFC Nominating Committee Report It was reported that we now have 4 candidates for EFC: Susan Bolton, Dave Manuwal, Rob Harrison, and Rick Gustafson. It was unanimously recommended that these names be sent to the Faculty Chair for a vote by the general faculty, with two of the candidates to be selected for a 3-year term of office. (On May 26th the newly elected EFC members, Dave Manuwal and Rick Gustafson, were announced.) Response to the Dean Regarding Endowed Chairs and Professorships Once again the Council undertook the task of responding to the Dean's request to "address the merits/demerits of the three new appointees", and the continuance of an existing appointment. In responding to a letter from the Acting Chair, dated April 6, 2006, some additional material was received from the Dean and made available to the Council. Considerable discussion ensued and a consensus was reached on an appropriate response. The Acting Chair was directed to incorporate the collective thought of the Council in drafting memos of response to the Dean's requested review. (The memos were drafted, edited, and approved by all Council members. They were then sent to the Dean by e-mail attachment on May 9th.) Chair/Vice Chair Selection Process A "straw man proposal" was presented by the Acting Chair to the Council members. The proposal was carefully read and edited, line-by-line. Substantial changes were made to the initial proposal. The Acting Chair was directed to write up the EFC proposal and present it to the general faculty at the earliest opportunity. (The faculty approved the suggested process and it was posted on-line at: http://faculty.washington.edu/bare/Chair_ViceChair_Selection.doc on May 22nd.) The meeting was concluded by noontime. _______________________________________________________________________________________________ 4/11/2006 The EFC convened in 114 Anderson at 11:30, Tuesday, April 11, 2006. In attendance were: Sharon Doty, Dan Vogt, Sarah Reichard, and Frank Greulich. Dorothy Paun was absent. Jay Johnson, the EFC Chair, is on sabbatical and Frank Greulich, the Acting Chair, conducted the meeting in Professor Johnson's stead. Previously distributed agenda items for this meeting were addressed as follows: EFC Nominating Committee Report Sarah Reichard reported that she will soon send out an e-mail to the College faculty soliciting nominees for next year's EFC. She also anticipates having an updated Primary Interest Group listing for the faculty perhaps by next Tuesday. Chair/Vice Chair Selection Process The Acting Chair reported that he has a meeting scheduled with Professor Gustafson, CFR Faculty Chair, this afternoon. The plan is to obtain a status report on the selection process and determine exactly what the EFC is to propose to the general faculty. Minutes of past general faculty meetings are being sought for clarification. Space Allocation Guidelines Some minor changes were suggested by members of the EFC to an updated version of the College Policy on Space Allocation. The very latest updated draft did not arrive in time for EFC review but the preceding draft was used in our review. The Acting Chair was directed to send these suggestions to the Dean. The proposed changes are to be found in the attached draft, which is, in fact, the last version issued by the Dean (a version unread by the EFC due to its late arrival). Future Activities of the Council Report of the EFC membership subcommittee. Chair/Vice Chair selection process Lunch arrangements with the Dean The meeting was concluded at noon. § Reviewed by e-mail to attending members of the EFC. _______________________________________________________________________________________________ 4/4/2006§ Dean Bare's Nominations for Chair and Professorship Appointments in the College Dean Bare requested that the EFC "consider [his] nominations and provide [him] with any comments and feedback [members of the Council] deem appropriate". Members of the EFC directed the Chair to draft a letter to the Dean, subject to their review and editing, that explains the basis upon which the Council declines to ratify his selection of nominees at this time. A draft of that letter will be prepared by the Chair and distributed to the members of the EFC for their editorial review prior to submittal to the Dean. (The letter was prepared, reviewed, and sent to the Dean. It is an attachment to these minutes.) Space Allocation Guidelines Additional time is required for the Council members to read and comment upon the proposed "CFR Space Allocation Guidelines" It was observed that an important element that must be examined is the implementation process for these guidelines. For example, a space pre-allocation review that permits individual faculty members, staff, and students to comment on proposed changes well in advance of any final decision would seem desirable. The spreadsheet information provided by Bev Anderson is most helpful and should be more widely distributed; perhaps as part of the review process by the faculty, staff, and student body. Other Items of Business Current Council member positions and terms of office were verified as being:
A subcommittee, consisting of Dorothy Paun and Sarah Reichard, was appointed to find suitable candidates to stand for EFC office. Upon vote of the faculty the 2 newly elected members will assume office at the start of the next academic year, 2006-07. The actual process to be followed is given in the EFC Bylaws and EFC Minutes of April 7, 2005. For details regarding this process please see the CFR web page at: http://www.cfr.washington.edu/Internal/committees/committees/comteEFC.htm Future Activities of the Council The Faculty Chair, Rick Gustafson, has requested that the EFC put together a final proposal on the selection of the Vice-Chair of the Faculty. We need to define the details of vice-chair selection in the near future for consideration by the full faculty of the College. A general discussion of future topics and their scheduling was precluded by early departure of some committee members due to previous commitments. This agenda item will be re-opened at the next meeting. The meeting was concluded at 12:00 noon a half hour earlier than scheduled. Attachment to minutes: April 6, 2006 To: Dean Bare, CFR The EFC is currently unable to comment on the list of nominees for endowed positions in the College. The Council believes that it is quite possible that the candidates are deserving of their nominated positions, but the Council lacks information fundamental to an informed response. It is the recommendation of the EFC that the Dean institute an open selection protocol for these appointments. If advice of the Council is to be sought in this process we would suggest that the following information be provided: the nature of the appointments, i.e., donor specifications for faculty eligibility and other pertinent details of the appointment; any feedback provided to the donors on the performance of faculty nominated for continuing appointments; a list of former recipients of the appointments, and, a well-supported written argument for the suitability of specific nominees. It is the opinion of the EFC that the College is missing an excellent opportunity to motivate the faculty by not using a well publicized protocol for the selection of nominees. Many meritorious faculty may have been overlooked under the current process; indeed, the EFC feels, based on what it knows, that such has been the case. The EFC also asks why the current process does not appear to include results of the annual merit evaluation. Criteria defining "highly meritorious" faculty have been developed and could play a role in the selection process. Publicizing the financial rewards associated with these appointments and their duration would be a strong motivator during these times of generally restricted salary increases for faculty. The EFC hopes that its response is taken in the spirit in which it is offered. We would like to see the College use these positions to its greatest advantage by selecting recipients that are patently deserving of the appointments. Recipients who, upon their appointment, clearly promote the objectives of the donor, and motivate all of us to a higher level of performance at the service of the College deserve having their accomplishments documented and publicly presented. § Reviewed by e-mail to attending members of the EFC. |
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