Group #10
College of Forest Resources
Health & Safety Committee Meeting Minutes
Wednesday, November 17, 2004

The meeting came to order at 9:00

Present: David Zuckerman, Sharon Doty, Greg Brazil, Steve West, and Charlie Halpern
Absent: Bill McKean and Mark Lewis

I. Reviewed and approved minutes of 10/20/04 meeting.

II. Old Business

A. The committee questioned what constitutes a quorum. As defined by Webster’s dictionary, a quorum is the minimal number of officers and members of a committee or organization, usually a majority, who must be present for valid transaction of business. This recently came up in the UW H & S meeting and it was authorized by Dave Leonard that although commonly a quorum is 50% groups can determine the requirements of a quorum within their own group.

Our committee agreed that for our purposes a quorum would require 3/7 of the group, two of those three being elected members.

Discussion around Charlie’s question about if were necessary to continue meeting monthly resulted in the agreement to continue with monthly meetings (including summer months).

B. Greg reported that the safety training for the Bloedel Hall woodshop went well. Although it was a low attendance, the training was very thorough. The woodshop safety training will continue to take place twice at the beginning of the quarters. This is subject to change if need be.

C. The non-existent eye wash unit in Winkenwerder #213 was overlooked during a previous installation. Mark Murray, Manager, Facility Safety Office, E. H. & S. has been in touch with Greg saying that he has added it to the list of installations, estimating it will be done this winter. He will mark it high priority.

D. Sharon had previously brought up the concern of proper storage of chemicals. Particularly those on shelves that do not have the appropriate lip designed to keep them on the shelf in case of an earthquake. It was agreed that this matter could be implemented within an upcoming campaign to raise awareness of proper chemical management. *

III. New Business

A. David and Greg shared that at the November U-Wide Health and Safety Meeting there was a presentation of the new chemical management database, MyChem that is replacing the Laboratory Safety System, (LSS). It was given high reviews for being easy to use with all the functionality needed.

B. Many of the labs within CFR need to be cleaned of their old chemicals. In order to comply with the Seattle Fire Department and the Department of Ecology all UW departments must have a chemical inventory. UW policy dictates that those chemical inventories are to be entered into MyChem.

* Sharon and Greg offered to design a plan to raise the awareness of proper chemical
management, present that plan to the Dean for his support, and implement the plan. The chemical management awareness plan will include offering training for MyChem and looking further into the matter mentioned in item II-D.

C. The point was raised that there is material used for pulping (straw) being stored again under the wooden eves of Bloedel Hall. Greg reported that he has discussed this with Mark Lewis and was informed that they would be removed in a couple days after surplus items were moved from the woodshop. The committee agreed unanimously that the woodshop is not the place for them. Greg added that the Dean does not want ignitable items stored in the caged space behind Bloedel.

It was agreed that the proper place to store the material is in the pulp lab, Bloedel #14. If space is not available in the pulp lab the ignitable materials should not be shipped here.

The meeting was adjourned at 9:45.

---

Group #10
College of Forest Resources
Health & Safety Committee Meeting Minutes
Wednesday, October 20, 2004

The meeting came to order at 9:00
Present: David Zuckerman, Charles Halpern, Bill McKean, Sharon Doty
Absent: Greg Brazil, Mark Lewis, Steve West

I. Introduced newly elected member Sharon Doty
• Need to replace William Smith’s name w/ Sharon’s on CFR Users Guide: http://www.cfr.washington.edu/Internal/committees/committees/ComteSafety.html

II. Reviewed minutes from 9/15/04
• Approved draft w/ David’s comments on Incident Reports. Final approved revision forthcoming to post on web.
• What is a “quorum” raised again? Moot point concerning meeting today, but can discuss again at next meeting. David to ask Greg if he knows.

III. Old Business
• As per Greg’s e-mail: Woodshop Training going well. One more session scheduled this Fri. Still waiting to locate filters for vent system.
• Charles’ inquiry pertaining to frequency of Woodshop Training? David stating that only new students need to take training/test for approval to use woodshop. One time only, no refresher? No more than once/quarter? Discuss further next meeting.
• Regarding incident report from CUH about bicyclist sliding on gravel. David Zuckerman Spoke w/ Fred Hoyt; Sounds like affected party was going to fast on gravel and needed to slow down. Bike rack will stay in current location. Correction on report: Name of Supervisor is John Wott, not Joan A. Cuott.

IV. Oct. U-Wide Safety Committee Meeting news:
• As per Greg’s e-mail: UW Respiratory Protection Program and more of the H&S Plans (new employee orientation).
• David indicated this is important info to brief new employees on. Is this being done CFR-wide?

V. New Business
• Sharon’s request for eyewash station in Winkenwerder 213 has not yet been addressed; at least she hasn’t heard any news on Small Capitals monies potentially funding this request. Need to discuss further at next meeting.
• Sharon also concerned about labs w/ chemicals NOT stored in cabinets may need chemical barriers installed to prevent spillage during earthquake. Need to discuss further at next meeting.
• Charles inquired about frequency of our meetings. Do we need to meet monthly? Meet only when Chair requests meeting? Once every 2 months? Need to discuss further at next meeting?!

Adjourned at 9:40am

---

Group #10
College of Forest Ressources
Health & Safety Committee Meeting Minutes
Wednesday, September 15, 2004

The meeting came to order at 9:00

Present: David Zuckerman, Charlie Halpern, Steve West, Greg Brazil
Absent: Bill McKean, Mark Lewis

I. Reviewed minutes from 8/18/04
· Accepted as submitted

II. Reviewed and evaluated Accident/Incident Reports.
· CUH – Student’s bike slid out from under them on gravel. David Z. will speak to Fred Hoyt about possibly moving the bike rack or compressing the gravel. Spoke w/ Fred: Sounds like affected party was going to fast on gravel and need to slow down. Bike rack will stay in current location. Correction on report: Name of Supervisor is John Wott, not Joan A. Cuott.
· CUH – Employee punctured wrist on thorn while pruning rose bush. Supervisor recommended gloves. Supervisor actually recommended goggles! I spoke w/ her and suggested she recommend leather gauntlet-style glove.
· Arboretum – Employee got something in their eye. Unable to identify what was in the eye or how it got there. Party was driven to UW Hall Health where a small amount of foreign matter was found. Affected party recovered, completely and quickly. It actually is a common hazard and we wear safety goggles for eye protection. This case was weird in that foreign matter became an irritant while affected party was on lunch break (glasses not necessary for lunch). Incident not attributed to work prior to lunch, freak accident.
· Arboretum – Employee suffered from continued numbness in thumb from weed- wacking. Supervisor explained machinery ergonomics (relax grip, take breaks, etc. Advised that if it doesn’t improve in a week to seek medical attention. Did improve.
· Arboretum – Employee strained knee while digging out plants, getting up and down. Possible over-exertion. Supervisor suggested not hurrying to complete the task, may consider a knee-brace, if knee doesn’t improve in 2 days seek medical attention.

III. Update on Bloedel Hall woodshop training program.
· Greg met with Ed McKinley, UW Carpenter Lead. He is working on the training contents and test. Greg has ordered safety goggles & ear protection. Safety signage is being made. The program is to be implemented at the beginning of the school year.

IV. Discussed nominations for the H & S Committee member replacement.
· Two nominees
o Sharon Doty, Research Asst. Professor, Ecosystem Sciences
o Neal Bonham, Gardener II, Arboretum
· Discussed the possibility of allowing them both to participate. Greg will ask Nikki Peters, UW E H & S Program Supervisor, if that can be done.

V. Update on the Homeland Security Assessment and CFR Emergency plans.
· No results from the City regarding the Homeland Security Assessment.
o This matter is closed for now.
· CFR Emergency Plans
o ONRC, Pack Forest, and the Canopy Crane, have their emergency plans in place. Greg will follow up on his locations, CUH, and the Arboretum.

Adjourned at 10:00

---

Group #10
College of Forest Resources
Health & Safety Committee Meeting Minutes
Wednesday, August 18, 2004

The meeting came to order at 9:00

Present: David Zuckerman, Greg Brazil, Mark Lewis, Steve West
Absent: Bill McKean, Charlie Halpern

I. Reviewed minutes from May 12, 2004
· Accepted as submitted

II Progress report on the Woodshop in Bloedel Hall #110.

· For emergency purposes, a phone has been installed in the woodshop. It does not allow long distance calling. Expenses are going to 06-1400. Phone #3-6744.

· The Dean approved the committee’s choices of equipment to keep. The remaining will go to Surplus Property.

· Greg spoke with John Eckhouse, Lead Machinery Mechanic, Facility’s Services. After explaining what equipment we’re retaining, he estimated that to oil the bearings would take at the maximum two hours. Their rate is $58.00/ hour. It was advised that this light maintenance only needs to be done about twice per year. He estimated that labor would cost $106. When I commented that we’ll have it done quarterly, he said that it’s not necessary, “you’re going to need to call someone in for occasional repairs anyway.”

Greg met with Rebecca L. Bullock, Asst. Director, UW Risk Management to discuss the CFR’s liability should an accident occur in the woodshop. She said, “The College has no financial liability, however, if there are reoccurring accidents the College will be charged premiums.” In the case of a law suite the question would rise of the CFR’s negligence. Although not precise, prevention of negligence would be determined upon the CFR’s ability to provide “reasonable safety” within the “community standard”. Ms. Bullock also referred to the importance of supervision saying, “In similar cases where an accident occurred, what saved us was that we had someone there.”

· David spoke with Ed McKinley, Carpenter Lead, Facility’s Services, Maintenance and Alterations. After researching his liability, he is willing to do the training on basic equipment safety. His rate for service is $50/hour. We will offer this training fall, winter, and spring, quarters.

· Greg is to follow up with Ed. Making sure the woodshop procedures including safety training is in place by September 22. He will explain the procedures including 1) users must complete and pass the safety test to acquire a key, and 2) supervision is the responsibility of the faculty member or P. I. sponsors the work they are doing in the shop.

III. UW-Wide Safety Meeting updates (June/July)-

6/9/04: Steve Charvat, UW Office of Emergency Management Director (OEM) spoke of the four phases of emergency management; preparedness, response, recovery, and mitigation.

7/14: Toured the Special Events Mobil Operations Command vehicle (SEMOC). This is a refurbished city bus designed to act as a back-up emergency control unit should the main facility on Boat Street be require such assistance.

There was also a presentation by the PEAT Team, the UW EHS group that may go into a building that may contain hazardous materials.

IV New Business-

· Bill Smith has moved on to other employment. The committee will begin the process of electing a replacement. Greg will send out a message requesting nominations.

· 6/18/04: Homeland Security Assessment for CFR was done by Steve Charvat, UW OEM Director and Mark Howard, Seattle PD, Emergency Preparedness Bureau. The group assessed each building for various risks. The comparative assessment allows the city to evaluate which areas are at the highest risk. The results have not been returned.

V Old Business-

Progress report on CFR’s Emergency Safety Plan

Pack - Complete, but yet to do an evacuation drill.
ONRC - Complete, but yet to do an evacuation drill.
CUH/WPA – Carrie Cone, CUH recently said she was planning to meet with Brett Mercier, WPA to discuss how they’re going to approach it. She still expects to have it complete by the end of summer.
Central Campus – scheduled Bloedel and Winkenwerder hall fire drills for 9/10. Fire warden training is scheduled for 9/2. Steve suggested I change that date to the 17th. That is a time when faculty are back but school has not begun. Greg will try to coordinate that.

The meeting adjourned at 9:45.

---

Group #10
CFR Safety Committee Meeting Minutes
Thursday, February 12, 2004
Bloedel Hall, Woodshop, Room #110

(DRAFT)

The meeting came to order at 11:00

Present: Bill McKean, Bill Smith, Charlie Halpern, David Zuckerman, Greg Brazil,  Steve West,

Guest:    Ed McKinley - UW Facilities Alterations, Carpenter Lead
               Jay Herzmark, RN, CIH – UW Health & Safety, Industrial Hygienist

This meeting was called to specifically address safety matters pertaining to the Bloedel Hall woodshop.

Greg Brazil explained that the recent change of management has prompted evaluation of the space and the supervision of its contents.

              I.      TRAINING:

a.       David Zuckerman will look into training plans used by other shops on campus.
b.      Requires explanation of proper usage for each, individual, machine.
c.       The person doing the training may or may not be the one who supervises the shop
                                                               i.      Possibly get contract training
                                                             ii.      May send users out for training at other locations (campus shops).

           II.      SUPERVISION:

a.       The committee (and guests) determined that the supervisor of the shop should have the following skills:
                                                               i.      A person allowed the necessary authority to manage/supervise.
                                                             ii.      Should be competent with the equipment.
                                                            iii.      Should probably be a CFR staff member rather than a faculty member due to                                                            time demands.
                                                           iv.      Should have adequate hands-on experience.
b.      The question arose of possibly having multiple supervisors – sharing the duties.

         III.      SHOP ALTERNATIVES:

a.       Some other campus shops that can be used are in Gould Hall, The Art Department, Physics, Mechanical Engineering.
b.      David Zuckerman will find out what other shops are on campus.

        IV.      COMMENTS ON USAGE:

a.       Professor Bill McKean commented he uses the shop a great deal, primarily the drill press, sanders, and table saw.
b.      Bill Smith commented that he primarily uses the circular sander and band saw.
c.       Greg Brazil commented that the woodshop area is primarily used for storage.  Along with woodshop related items are items in the process of going to Surplus Property, merchandise being received from UW Stores, Dell Computers and all other shippers.

   i.      “The Cage” is a locked area within the woodshop considered to be one of the most secure places within the CFR central campus buildings.
   ii.      There are 17 keys assigned that access the woodshop:

   a.       6 are assigned to faculty
   b.      3 to the computer staff.
    c.       2 to the U.P.S. & Airborne to make deliveries.
    d.      2 to students.
    e.       1 to Pack Forest (Mason McKinley).
     f.        1 Facilities Manager  (Greg Brazil)
    g.       1 to the student helper who delivers surplus and packages
   h.       1 to Art Breitsprecher

d.  Steve West commented, the committee agreed, that equipment not used should be   removed to lesson the supervision responsibilities and to utilize the space for its best use.

           V.      SHOP/EQUIPMENT USAGE EVALUATION QUESTIONNAIRE:

The intention of the survey will be to gather information on the usage of the shop and its equipment.  The faculty will be asked to respond, not only for themselves, but for the usage of their students and classes.

a.       Greg Brazil will compose a questionnaire to be distributed to the faculty. 
b.      Bill Smith will submit a detailed list of the equipment to Greg Brazil as part of the questionnaire.
c.       The questionnaire will inquire about:

                                                               i.      What equipment is being used?
                                                             ii.      How often the equipment is being used: approximate hours per year?
                                                            iii.      What is the equipment being used for?
                                                           iv.      What else is that space used for?

d.      To properly account for the actual usage of the space and equipment in question, we will request that faculty reply to the questionnaire on behalf of their students and staff. 

        VI.      EQUIPMENT MAINTENANCE

a.       Maintenance for equipment will be done by Facilities or an outside contractor if need be.

Meeting adjourned at 12:00