College of Forest Resources Users Guide

CFR Library Committee Meeting

November 6, 2002

2:30-3:20pm

Anderson 114.

Minutes submitted by Carol Green

Present: Frank Greulich, Rob Harrison, Jon Honea, Carol Green

Absent: David Briggs, Graham Allen

Carol Green made the following announcements.

Grant Proposals

The UW Libraries Development Office has submitted a grant proposal to the Lockwood Foundation for $20,000 to deacidify CFR theses and dissertations published before 1966 and other classic monographs deemed of importance for preservation. If the grant is received, up to 1000 historic volumes from the Forest Resources Library will be treated.

The Libraries Preservation Office will submit a proposal to participate in the next cycle of Cornell University/USAIN (United States Agricultural Information Network) history of agriculture project (funded by NEH) to preserve old journals. A number of titles of importance to the history of the Pacific Northwest forest products industry such as ‘The Timberman” will be included in the proposal which is due in June 2003.

FRL Budget Status

The current biennial materials budget for the Forest Resources Library is $29,824 with a current balance of $16, 931. These funds must be spent by March or April, 2003 (to be paid by end of biennium). Now is a good time for faculty and students to make requests for purchases, both books and journals. Call 543-2758 or email Carol Green at ccgreen@u.washington.edu

Electronic Reserves

A new web page has been developed that makes it easier to place materials on reserve and for students to find them. Check out the new page at

http://www.lib.washington.edu/services/course/ All course links to electronic journals subscribed to by the UW Libraries should go through the Course Reserve process rather than being linked directly to course web pages in order to adhere to licensing agreements. If you have questions, contact Kathy Gilbert in the FRL, or email her at kgilbert@u.washington.edu

Journal Package Changes

The Libraries Science Direct (Elsevier) electronic journal contract will change soon. The UW Libraries is working in a consortial arrangement with WSU. All duplicate Elsevier journal subscriptions are being cancelled, but the UW will have access to all journals subscribed to by WSU in addition to our own subscriptions which will save money for both schools. Most of the subscriptions will be electronic only since print will cost an extra 25% of the cost of the electronic subscriptions.

1991/1992 Library Surveys

Carol reviewed some of the highlights of recent UW Libraries User Surveys.

Details are available at http://www.lib.washington.edu/surveys/survey92/

All users are making fewer trips to the library, but more virtual trips from remote locations. Undergraduate in person use of the Libraries is down, but the library is still an important place for study and using computers.

Undergraduates (only 2 CFR student responses)

Priorities: Improve online catalog 62. 8%

Add computerized databases 54.7%

Build collections 52.1%

Expand library hours 47.2%

Faculty (28 CFR faculty responses; same as 1998.)

Grad Students (17 CFR grad responses; up from 7 in 1998.)

Priorities: Deliver full-text to computer

Faculty 73.5% (Grads 72,8%)

Provide electronic access to older journals

Faculty 59.6% (Grads 61.8%)

Maintain quality of print collections

Faculty 57.4% (Grads 52.1%)

Preserve library materials

Faculty 39.4 % (Grads 34.5%)

Frank Greulich presented preliminary results of the CFR Faculty Survey on use of electronic only journals. One measure indicated that Associate Professors might be the most receptive to the use of electronic only journals (with no print counterpart).

ORCA Catalog planned: This announcement was recently received from Pam Mofjeld, Washington State Cooperative Library Project Coordinator at UW Libraries.

“Orbis, (a consortium of 20 academic libraries in Oregon and Washington) and Cascade (a consortium of the six public baccalaureate institutions in Washington) have agreed to merge and

form a new consortium: the Orbis Cascade Alliance (ORCA). Over the past few days a merger proposal received unanimous approval by directors and campus administrators from both organizations. This merger will double the size of the database of library material available to faculty, students, and staff of the member institutions. … The schedule would have the ORCA Council of library directors meeting for the first time in April 2003 and catalog merger taking place during the Summer of 2003. The expanded catalog, named "Orca," will include holdings and serve patrons from the 26 Orbis Cascade Alliance member libraries”

CFR Library Committee
Meeting Minutes
May 6, 2002 11:00-12:00
Anderson 22

Present: Dave Briggs; Carol Green; Frank Greulich, Chair; Rob Harrison; Jon Honea Absent: Graham Allen

1. Announcements In-Library Use Survey
The UW Libraries is conducting an In-Library Use Survey to evaluate library services. Dates and times for the survey were/are Saturday, May 4, 2-4pm; Tuesday May 14, 1-3pm; Saturday May 18, 2-4pm.

Focus Group
Steve Hiller, Head, Science Libraries/Library Assessment Coordinator, is asking for volunteers to participate in a focus group on "Impact of information technology and online library resources/services on teaching,learning and research." Dates and times have not yet been determined. Rob Harrison volunteered as a potential participant. Carol will forward his name to Steve. Anyone else who is interested in participating should contact Carol.

2. Frank Greulich distributed a draft for an informal survey of faculty concerning the use of electronic only journals in their disciplines, (journals with no print counterpart). Do they know of any such efforts? If so, are they successful? How should electronic only journals be considered in promotion and tenure decisions? After some discussion, the group decided to refine the survey document and widen its scope slightly by including questions relating to the how satisfied the faculty are with their current disciplinary journals. We will try to distribute the survey before the end of spring quarter. The need for a core list of journals that are considered "appropriate" for publication (relating to promotion and tenure decisions) was expressed. Carol is working on a citation study of journal used in CFR theses and dissertations. The results of this study (which will not be ready until next year) might help start such a list.

3. Work Plan for 2002-2003
The Committee reviewed its work plan for 2002-2003 and tentatively agreed upon the following activities.

1. Support and encourage the integration of information literacy skills into the new CFR core curriculum. Measurement: The development of courses that integrate information literacy skills into outcomes and assignments. (Carol will develop some sample assignments to use as examples when appropriate in the curriculum development process.) Target: June 2003 or as soon as is appropriate after the new curriculua are established.
2. Bring scholarly communication issues to the attention of the CFR faculty as they relate to both library resources and faculty promotion and tenure requirements. Measurement: As a first step, conduct an informal survey of the faculty regarding the status of disciplinary e-journals. Target: June 2002. Other possible activities: present a program on scholarly communications to the faculty sometime next year. Frank Greulich has access to an informative PowerPoint presentation that could be used. This program could be incorporated into a discussion of the PMT process, if desired.
3. Advise the librarian on purchase and cancellation decisions and keep the librarian informed of new programs and interests within the College. Measurement: Timely responses to direct requests for information. Target: Continuing
4. Meet at least once per quarter. Measurement: quarterly meetings scheduled and completed. Target: Continuing.

The meeting was adjourned at 12:15pm.

Notes submitted by Carol Green

College of Forest Resources
Library Committee Meeting
December 3, 2001
Minutes recorded by Carol Green

The College of Forest Resources Library Committee met from 2:30 to3:30pm on Monday, December 3, 2001 in Anderson 107A.

Present: Frank Greulich, chair; David Briggs, Jon Honea, Carol Green.

Absent: Rob Harrison, Graham Allan

1. Report on Serials Review and Cancellations

Carol Green presented a report on the serials review project and subsequent cancellations that will take effect, in January 2002.

Serials Review Report

1999-2001 Serials Expenditures: $147,627

Original Target 12.2% 18,000

Serial Cancellations 11.3% 16,658

Book Budget Reductions 1,342

No final materials budget figures for 2001-2003 are yet available.

(Note: A proposed budget allocation will be discussed at the next Science Librarians meeting. The Libraries has decided to allocate only a one year budget at this time. The proposed monograph budget for Forest Resources is $13,000 for 2001-2002. Our allocation for the full two year biennium in 1999-2001 was $27,000, so we are not too far off target at this point in time. CG)

Listed below are the titles that will be received in electronic only format starting in January 2002 . Canceling the print version saves at least 8.8% in sales tax which is included in the following savings amount. In many cases the electronic access is through a package from the publisher or other aggregator. Science Direct is a consortium purchase with WSU and the Hutchison Cancer Research Center. A number of other titles will also be available in electronic format but will also be available in print. The FRL copy of the Journal of ecology was cancelled, but a duplicate copy is available at the Natural Sciences Library in addition to the electronic access.

SD: Science Direct from Elsevier	K: Kluwer
BS: Blackwell Synergy	A: Academic Ideal

Titles	Savings
African journal of ecology (BS)	90.64
Agricultural and forest meteorology (SD)	671.30
Agriculture, ecosystems & environment (SD)	492.96
Agroforestry systems (K)	90.64
Applied Soil Ecology (SD)	402.66
Bioresource technology (SD)	673.94
Cellulose (London)	107.20
Crop Science	30.52
Forest ecology and management (SD)	916.82
Forestry (London)	112.36
Geoderma (SD)	621.88
Journal of ecology ( BS) Print copy at NSL	1160.00
Journal of environmental management (A)	452.00
Journal of hydrology (SD)	1312.46
Oryx (BS)	771.95
Soil biology and biochemistry (SD)	608.86
Soil use and management	30.00
Urban ecosystems	298.65
Total	8844.84

Carol also distributed a list of unique titles that are being cancelled as well as a listing of active periodical titles that the FRL will continue to subscribe to in January 2002 and beyond. Copies of these lists are available from Carol Green.

2. Scholarly Publishing: a faculty issue

Frank Greulich presented the issues surrounding scholarly communication that are being discussed by the Faculty Council on University Libraries of which he is a member. One of the outcomes of current debates about scholarly communication and its relevance to both library resources and faculty tenure and promotion decisions is the development of ejournals (electronic-only journals that do not have a print counterpart). He is interested in having the CFR Library Committee conduct an informal survey of CFR faculty to find out what they know about e-journals in their fields. Are e-journals being established and how should they be considered in regard to tenure and promotion decisions?

3. Committee Goals: CFR Strategic Planning

The Library Committee has been asked to develop a planning document outlining its Plans for 2001-2002. (see potential activities below)

Carol suggested that this is an ideal time for a discussion of integrating information literacy skills into the new curriculum that is now being developed. She asked if the committee thought this was an appropriate activity for the Committee and how it might be viewed by the rest of the faculty. After some discussion it was agreed that this is a good time to submit ideas to the curriculum task force suggesting the information literacy skills be incorporated into the curriculum. Three possible models include separate credit classes, as one module of a communication skills class, or integrated into projects and assignments in other core classes. Other models may also be possible. Difficulties that will arise include convincing faculty members that these are important skills, and determining which skills are most needed by CFR students, and when they should be introduced and/or mastered.

Frank and Carol will work on a proposal to send to the curriculum task force.

Carol will send the Library Committee members copies of the Association of College and Research Libraries’ Information Competency Standards for Higher Education.

Possible projects for 01-02 to be included in the Strategic Planning document for the CFR Library Committee:

Support and encourage the integration of information literacy and research skills standards into the new CFR core curriculum as it is developed. Prepare a proposal for the committee as soon as possible.

Discuss with CFR faculty the issues surrounding scholarly communications as they relate to both library resources and faculty promotion and tenure requirements.

Conduct an informal survey of faculty about e-journals in their disciplines. Do they know of any such efforts? How should e-journals be considered in promotion and tenure decisions?

Continue to advise the librarian on purchase and cancellation decisions as needed and keep the librarian informed of new programs and interests within the College.

Continue to meet at least once per quarter.

Present:
Frank Greulich, Graham Allan, Rob Harrison, Dave Briggs and Carol Green.

The meeting began with a brief discussion of the representation on the Committee, with some concern expressed that perhaps the committee should be expanded to make sure all areas of the College were represented. CUH faculty are not now represented directly, although Rob Harrison represents them as a member of EHC. The graduate student Michelle Connor is from CUH but does not have much contact with graduate students on the main campus. There is currently no undergraduate representative. No action was taken, but discussions will continue with the division chairs regarding representation.

The basic role of the committee was discribed as being advisory to the Head, Forest Resources Library and a vehicle of communication between the faculty and the librarian in regard to the policies and activities of the Forest Resources Library and the UW Libraries as a whole.

Frank Greulich reported on meetings of the Faculty Senate Committee on Libraries, of which he is a member. One major concern of this Committee concerns Libraries Facilities, in particular the need for more storage space on, or off campus. All campus Libraries are crowded and storage space at Sand Point after the current Suzzallo remodel is completed is undecided. As an example, the Forest Resources Library currently holds about 54,000 volumes. 50,000 volumes is considered full. Other Libraries units are even more crowded and new buildings are not in the Universities future plans. Even with a strong commitment to electronic delivery of information, the Libraries will still increase its print resources for a long time to come. 1. Scholarly Communications Seminar

Carol urged the committee to encourage the faculty and graduate students to attend as much as possible of the Scholarly Communications Seminar sponsored by the UW Libraries as part of the President's UW Conversations about the Future. The Seminar is Friday, March 3, between 8:45 and 4 in the Hub Auditorium. The morning sessions, including the keynote address by Michael L. Rosenzweig and discussions of promotion and tenure and intellectual property issues, might be of particular interest. The full schedule is avalable at http://www.lib.washington.edu/ScholComm/.

Carol distributed the final version of the 1999-2003 University of Washington Libraries Strategic Plan for the Committee's review. In addition to the Mission and Visions statements, the plan lists six major Goals and two Strategic Themes. Libraries Staff in particular units will soon be meeting to devise goals for themselves that will promote these goals. Anyone interested in seeing the Plan should contact Carol Green.

Information Management and Technology 220, IMT220 (Information Research Strategies) is a pilot course sponsored this year by the School of Library and Information Science linked to specific courses and disciplines. Carol Green team taught one course linked to ESC 110 and ENVIN 201 during Fall Quarter, but the Winter Quarter class linked to ESC 202 was dropped because of low enrollment. IMT220 classes are also being taught in History and Geography.

Early in Spring Quarter discussions will commence between the instructors (practicing UW Librarians), the Library School and, if possible, the instructors of the linking classes to determine the continuation of these classes and how they should be configured. Carol Green is very interested in the possiblity of linking one section to a broader array of CFR classes and making it an integral part of the CFR curriculum.

The paper science database, PaperChem, having been sold to Engineering Information (EI) and subsequently taken over by Elsevier, cost $3000 this year, a 200% increase. While we negotiated the price, service was interrupted for nearly a month. Since service on this database has been less than satisfactory over the past year, a decision was made to subscribe for only one year and in the meantime conduct an extensive review of the database comparing it to other available products. A representative of EI may soon be visiting to discuss some of our needs. (Note: A meeting is scheduled for 10:30 on March 31 in Anderson 22 for a emonstration of the database and discussion with a representative from I. All are welcome.)

Carol Green and Maureen Nolan are planning a citation study of CFR dissertations and theses to detirmine what journals are being used by CFR graduate students and what disciplines they cover. A preliminary estimate for the years 1994-1998 indicates that these 184 thesis and dissertations may contain as many as 20,000 citations, up to half of them from journals. Some random sampling may be necessary. The results of this study will be used in future collection management decisions.

The UW Libraries is preparing for Windows 2000, Microsoft Office 2000 and other database upgrades by installing new computers, both staff and public, in all UW Libraries. Machines in the Forest Resources Library will be upgraded in May. The fate of the x-terminals now used for e-mail is undecided, but the Libraries has submitted a request for Student Technology Fees to purchase new e-mail terminals. In July, C&C will discontinue their support of the x-terminals.

The most recent serial cancellations ($8000 in FRL and $700,000 system-wide) took effect as of January 2000. The Committee was urged to report any concerns or problems developing because of these cancellation.

The Suzzallo renovation project is still scheduled to start this coming June 15, 2000 and will continue until September 2002. This schedule is subject to revision but summer users of Suzzallo may encounter some construction noise and material that has been temporarily shelved elsewhere. Notices directing users to temporary locations of material will be posted. Movement of material from the storage facility in Kane Hall to Sand Point will begin March 1, and other units with Suzzallo have already started their moves.

The Odegaard renovation project envisions a number of significant modifications of the library space. These changes include tripling of general access computer stations, an enlarged and completely digital copy facility, and additional collaborative workspace for students and faculty. Work on these changes has now started and some of the new facilities should be online by the start of spring quarter.

1. There was a discussion of the UW Libraries Gateway and the Science Citation Index Expanded (Web of Science). A large number of existing and new services have been placed on the "Information Gateway" (http://www.lib.washington.edu/), including sef-service renewals. One of the more interesting aspects of this web-site is its user "customization" feature, called "My Gateway". This particular feature permits users to personalize the Gateway with those databases and other Web resources they use most often. This feature requires a personal "pin" number to use, which can be added to user records at any Libraries circulation desk. Instructions for setting up "My Gateway" are available from Carol Green.

The "Science Citation Index Expanded" is now available through the Libraries Gateway.
(http://www.lib.washington.edu/databases/isi/wos.html). This Index is a citation database that contains bibliographic information on published journal articles including cited references. A Quick Reference Card describing this database and its use is available in the Forest Resources Library. Carol is working with other librarians to develop a standardized method for determining individual citation rates for a particular author. These numbers must be used with caution.

[Note: As of January 5, 1999, Science Citation Index Expanded now covers 1985 to the present.]

The Libraries is continuing to move databases to Web access from the Gateway to provide desktop access to both indexes and in some cases to full text. The UW Libraries Catalog will move to a Web database during Spring Quarter 1999. Librarians are currently selecting electronic products and resources to add to the catalog. (The previously scheduled demonstration of these sites to the committee was dropped in the interest of time. If committee members or others are interested in a demonstration please contact Carol Green.)

2. The Forest Resources Materials Budget Update (1997-99 biennium) was distributed and discussed. The Library has funds available for books (approximately $7000 at this time). Requests for books and other one-time purchases should be sent to Carol within the next two to three months. All orders must be sent in by March in order for them to be received and paid for by the end of the biennium.

The Library must plan for a potential serials cancellation next year. Preliminary planning will commence Winter quarter. Whether or not cancellations will be necessary depends on the outcome of the Legislature's budget decisions, and the amount of inflation on serials. If cancellations are necessary, they must be sent in by early fall quarter (to take effect in January 2000). Consequently, any significant faculty and student input will have to be obtained during this current academic year. Serial cancellations will be reviewed again at the Winter Quarter meeting.

3. An overview of the 1998 Library Survey was handed out and discussed. Some of the results from this survey are available and discussed on the following web-site:

It is exceedingly clear from this survey that CFR faculty appreciate and use the electronic medium as a source of information. Faculty do not however see themselves as having central responsibility for training undergraduate students in the use of this medium.

4. There was a preliminary discussion of when and how to integrate information seeking skills (information literacy) into the curriculum. Committee faculty, Briggs and Greulich, expressed the opinion that faculty were facing competing demands for their time and that if these skills were to be acquired and transmitted it would probably be through the efforts of graduate students. Further discussion on this topic is needed and it will be reopened during our winter quarter meeting. Opportunities clearly exist for better and more timely transference of these skills to undergraduates but some operational issues must be addressed.

5. Carol announced that a trial run of the "open reserves" concept is scheduled for Winter Quarter. Students will have direct and open access to books and articles which are placed on class reserve. Students will not be asked to check-out reserve books but will be free to use them as needed within the library. Only those materials taken out of the library will need to be checked out. It is hoped that this arrangement will facilitate student usage and reduce staff involvement. Instructors will have the option of requesting that materials remain on closed stack reserve if they feel it necessary. In addition, some specialized materials may remain on permanent reserve in the closed stack area.

Present: Frank Greulich, Rob Harrision, Dave Briggs, Linda Chalker-Scott, Carol Green, Valerie Easton, Brian Thompson, Rose Braden. Absent: Rand Knight

The meeting began with introductions of Valerie Easton and Brian Thompson from the Miller Library at CUH, and Rose Braden of Cintrafor.

Carol Green displayed one of the three laptops purchased with a Student Technology Fee grant that are now being circulated in the Forest Resources Library. Word is slowly getting out and they are starting to be requested. The laptops are for student use in library only. Students must first sign a responsibility form. So far there have been no problems, but there have been requests for additional software such as PowerPoint.

A new Web-based form is now available that allows library users to see what materials they have checked out of the Libraries and to renew materials. The URL for the form (linked to the UW Libraries Home Page under "Interactive Services and Request Forms" is http://www.lib.washington.edu/asp/renew/renew.asp.

The UW Libraries is moving to a Web-based environment over the next year. Currently, staff are investigating Web-based indexes that will replace the indexes under the Willow interface, as well as a Web Catalog. A new Web Gateway for the Libraries should be up by Autumn Quarter 1998.

A class on "Locating and Using Electonic Journals in the Sciences" is being offered on Wednesday, April 29 from 10:30-11:20am and Thursday, May 14, from 2:30-3:20pm. Both classes will meet in the Engineering Library Instruction Center (Room 310 of the Engineering Library) All are welcome and no registration is necessary.

The current issue of "Library Directions" contains several articles on the Libraries efforts to move toward a Digital Library. All faculty should have received a copy. Contact Carol Green if you did not.

The CFR Strategic Planning Committee asked the CFR Library Committee to complete a couple of tasks during this year. One of the tasks is to "Define the role/relationship of the CFR Library Committee with "jungle" libraries connected to the CFR." To assist in defining this role, Valerie Easton and Brian Thompson of the CUH Miller Library and Rose Braden who manages the small library within Cintrafor were asked to join the committe and describe their activities and missions.

The Elisabeth C. Miller library is a department library, and is not part of the University of Washington Library system. This is inefficient (they do all their own cataloging and technical services), and can be frustrating to students because their holdings are not listed in the U.W. catalog. They receive only about 1/6 of our funding from the state.

Because CUH has public outreach as part of its mission, and because most of its funding comes from the private sector (endowment, grants, gifts), a big part of what they do is serve the general gardening public. Other users of the Miller Library are students from grade to graduate school, and professional horticulturists, as well as the students, faculty and staff at CUH.

The collection includes 8,000 books in the areas of horticulture, botany, soil science, arboriculture, ecology; 300 journal and newsletter titles; extensive files of clippings and brochures on gardening topics; 1,000 seed, bulb and nursery catalogs; and a collection of old and rare books. They also have a lending collection of videos and books, and a public access multi-media station with CD-ROMs, Agricola, and a printer.

The Center for International Trade in Forest Products (CINTRAFOR) addresses opportunities and problems related to the international trade of wood and wood fiber products. Emphasizing forest economics and policy impacts, international marketing, technology developments, and value-added forest products, CINTRAFOR'^Òs work result sin a variety of publications, professional gatherings, and consultations with public policymakers, industry representatives, and community members.Located in the PNW, CINTRAFOR is administered through the College of Forest Resources at the University of Washington under the guidance of an Executive Board representing both large and small companies, agencies, and academics. Supported by state, federal, and private grants, CINTRAFOR^Òs interdisciplinary research is carried out by university faculty and graduate students, internal staff, and through cooperative arrangements with professional groups and individuals.

The CINTRAFOR trade library, located in Anderson 23 holds periodicals, trade journals, and government reports relating value-added manufacturing, trade, employment, and pricing. The library has subscriptions to approximately 60 newsletters. In addition, there are files on numerous countries and their wood trade and manufacturing, and section in the library devoted to Pacific Northwest forest resources and employment. The library is used primarily as a resource for CINTRAFOR research but is also open to the general public.

After these presentations, there was discussion about the mission statement of the committee (To foster communication and collaboration between the College of Forest Resources and the University of Washingtion Libraries). Was it inclusive enough? After considerable discussion, the consensus was that given their different mandates, funding sources, and missions, each library enterprize had its own role to fill within the CFR. The CFR Library Committee was established as a formal link with the University Libraries. Although the Miller Library, the Cintrafor library and other small library collections within the College do not have this formal connection with the Committee, the Committee is available to them as a resource. Informal communications between the librarians and managers of these various libraries has been and will continue to be encouraged and implemented.

Some additional actions will be undertaken to help inform CFR staff, faculty and students of these library units through the Forest Resources Library. The Miller Library staff will send a copy of their subject catalog to be made available in the FRL; referrals will continue to be made between the libraries as appropriate; as Web resources and catalogs become available they will be linked to appropriate Web pages. Carol Green will investigate whether or not a pamphlet listing all the library sources in the CFR would be useful or desirable.

CFR Library Committee Minutes 1998-2002